Minutes

MHCB Board of Directors Meeting

Red Rocks Community College;   4/3/2014

Recorded by Dan Filiapiak, Board V.P & Acting Secretary

 

ATTENDEES-       Directors:  Paul Peronard, Roger Oram, Dave Thomas, Will Roland, Angela Duran, Lesley Herrmann, Dan Filipiak

Music Directors:  Mike Lucas, Rick Mongrain

Operations Manager:  Bruce Thron-Weber

 

CALL TO ORDER-  Paul Peronard called the meeting to order at 8:35pm

 

READING AND APPROVAL OF MINUTES-  The minutes from the 2/2-2/28 meeting had already been approved.  No further minutes were submitted.  Roger Oram informed the Board that prior/approved minutes are now being posted on the new MHCB website.

 

DIRECTORS’ REPORTS-  Mike told us that the bands sounded great at tonight’s dress/videotaping rehearsal.

Rick mentioned the jazz combo gig at the Kite Festival, and, along with Bruce, asked that any rescheduling of events be better communicated to all concerned.  Bruce said that it is necessary that our performances be advertised if we are to comply with SCFD funding requirements. Also, June 26 is the tentative date for the next performance at Red Rocks –for all groups.

 

PRESIDENT’S REPORT-  Paul told the Board that his meeting before the SCFD awards committee was being changed to 6-4-2014.  He is awaiting confirmation of that date.  Paul also stated that the jazz combo should be getting videotaped same as the other MHCB groups.

 

VICE-PRESIDENT’S REPORT-  Nothing to report.

 

SECRETARY’S REPORT-  Dan agreed to continue as acting secretary until a permanent replacement volunteers.  Nothing else to report.

TREASURER’S REPORT-  Angela confirmed the pay increases, effective this past March, for our music directors and our operations manager.

 

OPERATIONS MANAGER’S REPORT-  Bruce asked if there was interest in performing at a nursing home. Paul said he would check with members of the jazz combo.  Bruce said he had gotten clarification and that we need not register with the Colorado Secretary of State since our non-SCFD income was less than $25k.  Bruce also asked that he be informed of any and all approved By-laws changes so he can inform the SCFD accordingly.

 

OLD BUSINESS- 

Website:  Roger mentioned that our new website would soon have a direct link to our tracks on YouTube.

By-laws changes:  The three areas of pending/possible By-laws changes were revisited and resolved, by separate votes, as follows;

(a) the section on scholarships will have wording added to this net effect “…to preclude conflict of interest, an applicant who is a member of the board of directors shall not be permitted to vote on his/her own application.”  No other changes.

(b) Action without a meeting will be permitted with the following stipulations added:  (i) The subject/action must be a simple, single topic;  (ii) Any director can demand that the action in question shall not be taken without a meeting (i.e., that a meeting must be held to decide this action.

(c) The motion that we add a ‘general meeting’ into the By-laws was defeated by a vote of 5 against, 2 in favor.

Other: 

(a) The Board voted unanimously in favor of Bruce’s request to accept a band member’s volunteering to help on our Facebook page.

(b) The Board voted unanimously to encourage Dave Thomas to gather information and pricing on a sound system for the jazz combo.  He was invited to take along any assistant he might choose.

(c) Bruce suggested that we add specifics wherever appropriate advising band members that they can pay their dues monthly or by term, as they might choose.  The Board agreed by unanimous vote.

 

NEW BUSINESS-  The Board members agreed to take up the topic of “Filling Key Positions” at the next regular meeting.

 

ADJOURN-  The meeting was adjourned at about 9:45 pm.