Minutes

MHCM Board of Directors Meeting

North High School; 5/5/ 2016

Submitted By Eva Bramlett

CALL TO ORDER-   Vern Vail called the meeting to order at 8:30 pm

ATTENDEES-         Board Members: Eva Bramlett, Tracy Collins, Dan Filipiak, Cedric Lindsay, Vern Vail

               Music Directors: Mike Lucas , Rick Mongrain

               Operations Manager: Bruce Thron- Weber

READING AND APPROVAL OF MINUTES-

Minutes from the 4/14/2016 were approved as submitted.

OFFICERS’ REPORT-

                President’s Report: Vern Vail communicated the need to replace the Board Secretary (New Business item)

                Secretary Report: Dan Filipiak expresses his gratitude; “Thanks for the music, friendship, and experience”

                Treasurer’s Report: Tracy Collins provided a handout of the current Balance Sheet

OPERATIONS MANAGER’S REPORT-

Bruce stated that the dues are being paid at good pace. In addition, we currently have a band member who has been loaned a bass clarinet and has not been able to make it to rehearsal for more than a year. There was discussion upon whether we should reacquire possession of the instrument if the individual is unable to make it to rehearsal in the foreseeable future. The Board approved of retrieving the bass clarinet and Bruce stated that he would be in touch with the individual to get the bass clarinet back.

Bruce is currently using Craigslist as a means of recruitment and has set up various ads which include the need for jazz trumpet, concert percussion and French horns.

OLD BUSINESS-

New copier/scanner/printer equipment: Vern discussed the necessity of a multifunction printer which requires the role of copying and scanning in addition to printing. The printer must be of adequate size to allow our librarian to process different sizes of music. $600 has been allotted for the multifunction printer, an action which was moved, voted, and approved by the Board.

Prospective Promoter/Recruiter: Can/should this be a volunteer position, filled by a band member? This question and discussion has been tabled until the next Board meeting.

NEW BUSINESS-

Change in Secretarial Duties: Due to personal concerns, Dan Filipiak resigned as Secretary, Board, and Band member. The Board accepted his resignation and thanked him for his service. New Board member Eva Bramlett volunteered to take his place, an action moved, voted, and approved by the Board.

ADJOURN- The meeting was adjourned at about 8:55pm.