MHCB Board Meeting Minutes, 10/06/16 Minutes MHCB Board of Directors Meeting North High School; 10/6/2016 Submitted by Eva Bramlett CALL TO ORDER: Vern Vail called the meeting to order at 8:30PM. ATTENDEES: Board Members: Eva Bramlett, Tracy Collins, Tim Hanna, Jessica Mess, Nicole Martino Music Directors: Michael Lucas, Rick Mongrain Operation Manager: Bruce Thron-Weber READING AND APPROVAL OF MINUTES- Minutes from the 9/8/3016 meeting were approved as submitted. MUSIC DIRECTOR’S REPORT: Mike reiterated that we need more percussionists for the upcoming November concert. The board approved allotting $50 for a percussionist to play with the band. The minutes were amended by e-mail vote on 11/29/16 to state: Board approved paying the percussionist $50 for each rehearsal/performance he plays. Rick has acquired two new drummers for the jazz combo who alternate weeks in which they come and play with the group. PRESIDENT’S REPORT- No report. VICE PRESIDENT’S REPORT- Not in attendance. SECRETARY’S REPORT- Eva mentioned that her name is currently on the band website as scholarship coordinator in addition to secretary. The website needs to be changed to reflect Brian as the scholarship coordinator. TREASURER’S REPORT- No Report. OPERATION MANAGERS REPORT- The two drummers playing with the jazz combo will be trading off every other rehearsal and therefore Bruce asked for approval from the board to allow each of them to pay half the monthly dues. This motion was approved by the Board. OLD BUSINESS- SCFD award pending final approval: Bruce stated that we have received a check from the SCFD and it will be awarded to us Monday October 17th. Bruce asked if someone from the board would be willing to go and receive the check. Vern confirmed that he would be the one doing so. MHCB and SCFD band banners: Bruce has been able to track down the band banner but informed the Board that the SCFD banner has been lost and he will be looking into acquiring a new one before the concert. Update on status of PayPall dues: Vern discussed his conversation with Roger and has informed the Board that Tony has transferred the money from the PayPal account into the Band’s bank account. Fundraiser hiring status: Bruce has been posting the job description for the new position on websites that do not require a posting fee. The board approved the use of $100 to allow Bruce to post the job offer on various sites requiring a fee. By-laws update on hiring and spending: This discussion has been tabled until the next meeting when Roger will be in attendance. New Business- Data needed in MHCB database: This discussion has been tabled until the next meeting when the other board members are in attendance. Jim Mick music purchase: Mike has made an agreement with Jim Mick allowing us to purchase two pieces from him and in turn, will be giving the band two extra pieces of music with no charge. The Board has approved spending $100 on the two pieces. In addition, Mike also mentioned that Jim Mick will be a guest conductor during the concert in August. Adjourn: The meeting was adjourned at 9:30PM.
