MHCB Board Meeting Minutes, 05/04/17 Minutes MHCB Board of Directors Meeting North High School; 5/4/2017 Submitted by Eva Bramlett CALL TO ORDER: Vern Vail called the meeting to order at 8:34PM. ATTENDEES: Board Members: Eva Bramlett, Tim Hanna, Cedric Lindsay, Jessica Mess, Nicole Martino, Roger Oram, Brian Smith, Vern Vail. Music Directors: Michael Lucas, Rick Mongrain Operation Manager: Bruce Thron-Weber READING AND APPROVAL OF MINUTES- Minutes from the May 4, 2017 meeting were approved as submitted. MUSIC DIRECTOR’S REPORT: Mike reported that the sound effects for “1812 Overture” have been selected for the concert. Cedric, music director for the brass quintet, has received additional music from Alyse and has found a reliable location to rehearse. PRESIDENT’S REPORT- Vern stated that the next Board meeting will be held in September. VICE PRESIDENT’S REPORT- Roger, no report SECRETARY’S REPORT- Eva invited the Board to copy her on emails regarding discussion topics for board meetings. TREASURER’S REPORT- Tracy absent, no report. OPERATION MANAGERS REPORT- Bruce has been working on putting together some publicity for the upcoming concert. NEW BUSINESS- Updated performance contract- Roger mentioned that Stephanie has been able to consolidate the performance contract to a single page. Paying small group conductors for work- A motion was made to change the procedure in which conductors may be paid. The board must first consider and vote upon the group being an official ensemble of the band and thus the conductor of the group may then be paid for their commitment. In relation, the Board approved the motion to name the Brass Quintet as an official ensemble of the band. In addition, there was discussion upon paying Cedric for his role in creating the group, organizing rehearsals and his overall leadership of the ensemble. It was reiterated that although an individual who is being paid to do work for the band may attend Board Meetings, they do not have the option to vote. The board will further discuss options as to payment for his role in conducting the ensemble. Finding a videographer for the next concert- It has been brought to Mike’s attention that Rachel Smidt, a member of the band, may know someone capable of recording the next concert. Mike will update the Board if the individual is able to do so. Allocating funds for paid advertising for the next concert- The Board has previously given Bruce a budget for advertising and he will carry on this task before the next concert. Adjourn- The meeting was adjourned at 10:00PM.
