Minutes

MHCB Board of Directors Meeting

Red Rocks Community College; 9/7/2017

Submitted by Eva Bramlett

 

CALL TO ORDER:        Vern Vail called the meeting to order at 8:43PM.

ATTENDEES:              Board Members: Eva Bramlett, Tracy Collins, Nicole Martino, Jessica Mess, Roger Oram, Vern Vail.

                                Music Directors: Foster Payne, Rick Mongrain

                                Operation Manager: Bruce Thron-Weber

READING AND APPROVAL OF MINUTES-

Minutes from the previous meeting were approved as submitted.

MUSIC DIRECTORS’ REPORTS:

Mike, absent/ill, no report

1. Substituting for Mike, mentioned that he has been approached by several band members in regards to creating a “gig” folder where the band rehearses a set of easy pieces and has them ready in the event that we have a gig. The Board will keep this in mind over the next few months.

                In addition, Foster wondered if/when he should be planning for the next concert. Vern gave the okay to start planning in late November through December if we have not heard anything from Mike to allow Alyse enough time to prepare.

Rick informed the Board that the Intermediate Band is down to three members at the current time. The combo is continuing to work on the concert with about six to seven pieces that they are working on and will choose within the next couple weeks what they are going to play for the concert. In addition, he will be working with the sax section in Jazz band with the piece “Round Midnight”.

                Rick also thanked Bruce and Roger for working on the Edgewater concert.

 

PRESIDENT’S REPORT- Vern brought to the Board’s attention that it is an MHCB Board election year and we will be having elections at next week’s rehearsal. Also,he noted that we will be losing Cedric in the band for the time being as his current work schedule conflicts with rehearsal time.

VICE PRESIDENT’S REPORT- Roger has not been able to get in touch with Mary, our website designer and will continue to reach out to her. He also welcomes ideas from the board in regards to developing a relationship between the band and the new music teacher at North High School with hopes of possibly setting up a meeting with her and some of the other Board members.

                Roger also informs the Board that we will be receiving the video of the last concert soon.

SECRETARY’S REPORT- Eva reiterated that she invites the Board to copy her on emails regarding discussion topics for board meetings.

TREASURER’S REPORT- Tracy handed out the July financials. Tony is currently working on the August financials and she will be sending those out shortly. She said that we have made a total of $5 on the Amazon Smile account.

OPERATION MANAGERS REPORT- Bruce has confirmed with Hill Baker at RRCC that November 16^th will be the concert date. He also brought to the Board’s attention that we should have Foster’s information on the website. With the Board’s agreement, Roger will be working on this.

                Bruce shares his concern of North High School not being open to students on October 26^th as it may be hard to have the doors unlocked for rehearsal time. Roger will be contacting the head custodian in hopes to have them open for rehearsal.

                For recent concerts we have not been able to get posters out to the band members in a timely manner to advertise for concerts. To rectify the situation, Foster has agreed to give all of the information to Bruce once he has organized the order of music.

                The time to submit our proposal for next year’s Arvada Summer Concert Series is coming up in November. Bruce will be looking into the performance requirements and will provide the Board with an update.

                Bruce has been contacted by a band member who is unable to attend rehearsal until October. It was agreed by the Board that the individual would not be charged until he can attend rehearsal again.

Old Business:

New concert venue- The Board has been looking for a new/bigger concert venue in addition to our performances at RRCC. The board minimally discussed possible options to include the auditorium at North High School as well as CCU. However, the cost of finding a new location such as CCU will need to be taken into consideration.

New Business:

Grant allocation from SCFD- The Band has received $4,400 from SCFD, an amount less from previous years which may be due to the reduced number of performances. The Board will need to continue its search in finding an individual to do fundraising work.

RRCC communications class credits- The student who was taking a music class with Mike, who is unable to teach this semester, is now currently able to take community band as an independent study.

Conductor status- The current information on Mike still stands as far as his ability to come back to conduct rehearsals in December.

Quintet status- Vern has been unable to get in touch with Cedric and the quintet has been unable to rehearse. There is little possibility that the quintet will be able to perform at the concert.

Harvest festival this year- The Band will not be performing at the harvest festival this year.

Adjourn- The meeting was adjourned at 9:50PM