Minutes

MHCB Board of Directors Meeting

Denver North High School; 5/3/2018

Submitted by Bobby DeRoo

CALL TO ORDER:     Vern Vail called the meeting to order at 8:35

 

ATTENDEES:        

Board Members: Vern Vail, Roger Oram, Bobby DeRoo, Nicole Martino, Jessica Mess, Amanda Jakl

Music Directors: Mike Lucas, Foster Payne, Rick Mongrain,

Operation Manager: Bruce Thron-Weber

 

READING AND APPROVAL OF 3/1/2018 MEETING MINUTES-

None submitted.

MUSIC DIRECTORS’ REPORTS:

Foster suggested taking the first Thursday after a concert off because attendance is generally low and everyone could use a little break after a concert.

Rick had nothing to submit.

Mike brought up that Red Rocks has become too small of a venue for concerts. He said that we should search for a facility with better sound and more audience space for the future. Various ideas were discussed. Roger brought up the idea of possibly separating jazz and concert band concerts to different nights/venues.

PRESIDENT’S REPORT- Vern, no report.

 

VICE PRESIDENT’S REPORT- Roger, no report.

SECRETARY’S REPORT- Bobby, no report.

TREASURER’S REPORT- Tracy, absent.

 

OPERATION MANAGER’S REPORT-

Vern and Bruce went to the SCFD commission for JeffCo; it went well, but both have concerns regarding the Band’s funding in the future.

Jazz band adverts for trombone and trumpet are up. We can make an announcement at the next rehearsal about vacancies we need filled.

Bruce reported that the Band’s bass clarinet was returned, and the deposit to the borrower. At this time, she is too busy to play in the band (however the other bass clarinetist should be returning). We have loaned out the Band’s baritone sax to another Band member and have received a $200 deposit.

If we want backups of Adrian’s videos, we need an external hard drive. Foster recommends an SSD (to avoid damage). He’ll communicate with Bruce/Vern to get an estimate on cost. Bruce started an email conversation on concert videos (i.e. single video of whole performance, and/or individual videos of pieces?). Vern suggested we do separate pieces, be able to send them out one-by-one, feature solos, etc. We can revisit for the next recorded performance. Individuals were $15, whole performance was around $50. Vern asked where we want to upload the videos on the internet. Separate pieces would work well as YouTube links. Key words can be used, so searching “Mile High Community Band” pulls up our videos. Rough drafts of videos will be sent out to the board for review. Were extra microphones worth using? Vern suggested waiting until everyone has seen the videos to discuss that.

Bruce mentioned that the music library is still accessible to everyone and he said that only certain people should have access. Vern suggests we make a list of those who should have access, Bruce to take on. Roger expressed his belief again that our room should be locked and we should have exclusive access it, with the exception of limited landlord privileges. Vern mentioned that’s not currently in the contract, probably, but it needs investigating.

Bruce told SCFD we’d do a diversity survey; he said the Kayleen, one of the flutists, had volunteered to work on that. Bruce needs to check back with her.

Bruce sent an email to Stephanie about flyers for the June concert, she is taking action. Roger said that he was going to try to reduce the cost of programs/posters for the next concert, by reducing the weight of the paper. Vern said that Stephanie needs to be thanked for her help with the posters and programs. Bruce said we need more flyers, fewer posters and that the posters could be reduced in size.

 

OLD BUSINESS-

 

Fundraiser/General Funding:

 

Scholarship:

A clarinetist submitted an application for a full scholarship. The Board heard and accepted her application.

 

NEW BUSINESS-

 

Music Library Reduction/Expansion:

Mike and Vern believe that the music library needs to be culled and needs some new music. Nothing specific was proposed at this time.

Stage Manager still needed:

Roger suggested again advertising for a stage manager at concerts, someone to organize setup and teardown and direct our scholarship volunteers during the process. He said that the ideal candidate might be a significant other of a band member. Vern and Roger both agreed that this could be a paid position.

 

ADJOURN: The meeting was adjourned at 9:20