MHCB Board Meeting Minutes, 5-2-2019 MHCB Board of Directors Meeting May 2, 2019 Submitted by Cristina Baker Call to Order @ 8:27 pm Attendance Board Members: Amanda Jakl, Roger Oram, Jessica Mess, Cristina Baker, Risa Wolff, Brian Smith, Barb Lichtenstein, Nicole Martino, Tim Hanna Music Directors: Mike Lucas, Rick Mongrain, Foster Payne Others: Bruce Thron-Weber Absent: None Approval of Agenda Amend Agenda by removing item E. Brian Smith moved to approve the agenda as amended for 5/2/2019. Seconded. Approved unanimously. Approval of Minutes • 3/19/10 Brian Smith moved to approve 3/19/2019 minutes. Approved unanimously. Music Directors’ Reports Mike Lucas: June Concert Preparation Working on finding a location for 27th or 29th 27th would be Edgewater Plaza 6pm 29th would be 4pm Citizens Park Rick Mongrain Nothing to report Foster Payne Nothing to report Officer Reports President–Amanda Jakl: Nothing To Report Vice President–Roger Oram: Website Update Paying dues issue is being resolved Having MHCB play in Chicago Musical gave the band a lot of publicity Secretary – Cristina Baker Fundraising Ideas Ice Cream Shop from Chicago connection- Have combo play Treasurer–Jess Mess: Nothing to report Scholarship Coordinator–Brian Smith: Nothing to add Other Reports Operations Manager–Bruce Thron-Weber: SCFD Council Questions to answer: How did we get in a relationship with Red Rocks? How do we plan to raise funds? How to include Alameda students Lots of new interest in joining the band We need bass and guitar players for Jazz Band New Rule* New members joining need to join four (4) rehearsals before a concert in order to play at the upcoming concert (The director may change this as they see fit) Discussion Items Bylaws Update Amended bylaws need to be approved including Board Agreement Cristina Baker moved to approve amended bylaws as well as Board Agreement. Seconded. Approved Unanimously. There is a required All Band meeting in August. All band meeting to ask people to help with fundraising tasks. Board is required to meet quarterly. Fundraising We need to visit local music stores to request advertisements or donations for concert program Roger to reach out to Flesher-Hinton. We will need to reach out to Golden Music and Rockley Music as well. Brewery Fundraising Idea 2 hours no cost. The percentage goes to the band. Combo could play Silent auction and bake sale at the event to increase donation amounts. Little Man Ice Cream Cristina and Nicole to get ideas on additional fundraising opportunities. Roger to get contact info for Little Man Ice Cream Thank you letters to donors and Ad purchasers Cristina to work with Amanda to create and send thank you letters. Colorado Gives Happens in November or December Giving Tuesday We get added to their list to receive donations Scholarships Scholarship Discussion: Dues: If a student is paying for a music course through RRCC - $0 Dues Non-Student- $35 Dues Student - $25 Dues RRCC, Alameda HS or North HS Student - $15 Dues Brian Smith moved to make $15 dues for RRCC, Alameda HS and North HS Students as well as Middle School feeding schools to the high schools listed above. Seconded. Approved unanimously. Two scholarships to consider-Discussion: RRCC Student, Bass Clarinet - Brian Smith to ask if new dues works for the student. If so, Brian moved to approve RRCC Student at new dues. Approved unanimously Flute - Full Scholarship request. Brian Smith moved to approve full scholarship request. Approved unanimously. Amanda and Brian to meet to review and present to the board at the next meeting: Updated scholarship letter How many scholarships we are able/allowed to give based on budget Band Meeting on Thursday, May 9th For the good of the cause Librarian agreed to a new contract. Possibly new printer purchase for band. Look for an email vote. Thursdays are busy nights for North High. Discussed possibly adjusting rehearsal days to Tuesday or Wednesday. Amanda and Mike to talk to North HS about what days would work better. Adjournment Brian Smith moved to adjourn. Seconded and approved at 9:15 pm
