MHCB Board of Directors Meeting

November 7, 2019

Submitted by Cristina Baker

                                                           

  1. Call to Order @ 8:44 pm                                                                       
    1. Attendance
      1. Board Members: Amanda Jakl, Roger Oram, Jessica Mess, Cristina Baker, Risa Wolff, Barb Lichtenstein, Nicole Martino,
      2. Music Directors: Rick Mongrain
  • Other: Bruce Thron-Weber, Amber Kantor
  1. Absent: Tim Hanna, Brian Smith, Mike Lucas
  1. Approval of Agenda
    1. Roger Oram moved to approve the agenda for 11/07/2019. Seconded. Approved unanimously.
  2. Approval of Minutes • 08/01/19        
    1. Minutes from 08/01/19 to be approved via email vote
    2. Cristina to share google drive minutes folder with board members
  3. Reports
    1. Mike Lucas:
      1. Absent
    2. Rick Mongrain
      1. Wishing Mike a Speedy Recovery
      2. Combo working towards the concert
    3. Operations Manager–Bruce Thron-Weber:
      1. SCFD Check received for $3,934.75
      2. Financials to be sent out to band via email
  • Job descriptions/responsibilities need to be listed for board members and Operations manager so responsibilities are not being duplicated or forgotten
  1. Communication within the board needs to be streamlined and advanced notice is appreciated
  1. President–Amanda Jakl:
    1. Nothing to report
  2. Vice President–Roger Oram:
    1. Nothing to report
  3. Secretary – Cristina Baker
    1. Nothing to report
  4. Treasurer–JessMess:
    1. Nothing to report
  5. Discussion Items
    1. Scholarships
      1. Scholarships for Approval
        1. Clarinet/Percussion (Jazz/Concert Band)- JR High Student
          1. Barb moved to approve a full scholarship.   Approved unanimously.
        2. Tuba (Intermediate Band)
          1. Applicant has web design experience.
          2. Nicole moves to approve a full scholarship. Seconded. Approved unanimously.
        3. Brian is to review applications when he receives them, then make a motion via email to the board.
  • Cristina to email Brian and Bruce for list of scholarship applicants
  1. Video for November Concert was approved via email.
  2. Advertising for November concert
    1. Cristina Baker moved to spend $135 for advertising. $100 for Facebook and $35 for SpinGo advertisement. Seconded.   Approved unanimously.
  3. Fundraising Discussed
    1. Combo to play, portion of the beer sales from the bar go to our organization. Silent Auction? Would happen on a Wednesday Night
  4. Concert on December 5th was confirmed at Edgewater.
  5. Assistant Conductor
    1. The Board signaled that it is very satisfied with her performance. Her trial goes through the Fall Concert
    2. Question regarding Assistant’s pay - Roger to confirm what Foster’s agreed pay has been.
  6. Accountant Contract
    1. Accountant proposed a contract to change her billing from $50 per hour to a flat rate of $125 per month for 2020 to cover all but extraordinary needs per month.
    2. Roger Moved to accept the contract proposed for the accountant. Seconded. Approved unanimously.
  • Roger to follow up with accountant to sign the contract
  1. New Board Member/President/Secretary
    1. New Board Member
      1. Amber Kantor - French Horn - plays in Concert Band - Interested in joining the board
      2. Amanda moved to add Amber Kantor to the board.   Seconded. Approved unanimously. 
    2. President
      1. Amanda Nominated Cristina Baker for Board President. Roger Oram Seconded. Approved unanimously.
  • Secretary
    1. Cristina Baker nominated Nicole Martino as Board Secretary. Approved unanimously.
  1. Suggestions
    1. Amber discussed financial transparency from the board. Suggested to post approved budgets on our website as well as financial statements.
    2. Suggested Sign Up Genius for volunteers to sign up
  2. For the good of the cause
    1. Board Member Agreement
      1. Tim Still needs to sign one. Amber to sign one.
    2. Ask Mike to update us about relationship with Schools (Alameda/RRCC)
  3. Adjournment
    1. Cristina Baker moved to adjourn. Seconded and approved at 9:26 pm